HandyStaff Ltd is committed to protecting the privacy of our candidates, clients and users of our website, and the security of all personal data that is received. This policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us.


We will ensure that the information you submit to us via our website, through third party websites such as CV Library, Total Jobs Group, Indeed and LinkedIn, or by corresponding with us by phone, e­mail or otherwise is used only used for the purposes set out in this policy.


Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it. By visiting the HandyStaff Ltd website, you are accepting and consenting to the practices described in this policy.


What information we collect?


HandyStaff Ltd may collect your personal details, including but not limited to your name, address, contact details including mobile number and relevant information from your CV. We will ask for your consent to collect sensitive personal information such as criminal convictions and eligibility to work in the UK. 


When you visit our website, we gather information that relates to your device, your browser and to the way you navigate our website content, such as, but not limited to:


  • the Internet Protocol (IP) address of your device

  • the IP address of your Internet Service Provider

  • device screen resolution;

  • device type (unique device identifiers), browser and operating system versions;

  • geographic location (country only);

  • preferred language used to display

  • the date and time of access to the website

  • the internet address from which you were directly linked through to our website, the control system that you use

  • the parts of the website that you visit

  • the pages of the website that you have visited and the information that you viewed

  • the hyperlinks you have clicked

  • information on the types of appliance that you used for your visit to the site

  • the material that you send to or download from our website


We will use information that relates to your device, your browser and to the way you navigate our website content primarily to manage the website and for system administration purposes. Furthermore, we may use this information for web analytics, to help us make decisions related to the content we present to improve our website and provide our visitors with a better browsing experience.


This information is held, used and disclosed by HandyStaffLtd with the purpose of matching your profile with existing and new job vacancies. We will use this information to; 


  • answer your enquiries;


  • direct-market new vacancies, products and services, advise you of news and industry updates, events, promotions and competitions, reports and other information. Where we do so, you will be able to unsubscribe from such communications;


  • fulfil contractual obligations with our clients

Who will we share this information? 


Candidate and Client information will be shared between employees of HandyStaff Ltd with the purpose of identifying positions that are most suitable for you.  Information may also be shared with;


  • third parties who perform functions on our behalf and who also provide services to us, such as professional advisors, IT consultants carrying out testing and development work on our business technology systems, research and mailing houses and function co-ordinators. These third parties comply with similar undertakings of privacy and confidentiality as HandyStaff Ltd


  • trusted third parties where we have retained them to provide services that you or our clients have requested, such as reference, qualification and criminal reference checking services (as required), verification of the details you have provided from third party sources, psychometric evaluations or skills tests. These third parties comply with similar and equally stringent undertakings of privacy and confidentiality as HandyStaff Ltd. 


  • if HandyStaff Ltd merges with or is acquired by another business or company, we may share personal information with the new owners of the business or company and their advisors and if this happens, you will be sent notice of such event;


  • regulatory or law enforcement agencies, if they require us to do so. 


We will obtain your permission to send your personal information (including sensitive personal information) to clients to apply for existing and new vacancies.


Job Alerts


To subscribe to job alerts emails, you will be required to provide your e-mail address, which will be used for the purpose of keeping you informed, by e-mail, of the latest jobs in your nominated industry and/or will provide you with industry news. Should you decide that you no longer wish to receive this information, unsubscribe links are provided in every job alert email that you receive. 

Storing Data 


We give you the option of submitting your CV via our website, job applications via third party websites (including CV Library, Total Jobs Group, Indeed and LinkedIn), or by providing your CV to one of our employees. You can do this either to apply for a specific advertised job or for consideration by our recruitment consultants for new positions. 


Your CV will be stored in the HandyStaff Ltd  database and will be accessible by recruitment consultants employed by HandyStaff Ltd . You can update your CV at any time by uploading a new CV, your old CV may be archived and subject to the same terms listed in our privacy policy. 

HandyStaff will store your data for no longer than necessary and for the purpose it was processed. We will delete candidate data after two years from the last date of contact or upon request and in line with your candidate (data subject) rights. 


On what legal basis will we process information related to our visitors?


We will only collect, and further process information related to you based on your informed consent and on our legitimate interest of improving our marketing and communications strategy.

Use of Cookies


Please read our Cookie Policy to understand what cookies we use, the information we collect and why.  


You can prevent your browser to store cookies in your browser settings.


You can also delete the cookies from your device at any time via the browser settings.

Access and your data protection rights 


You have the right at any time to ask us for a copy of the information supplied by you that we hold. 


You may, at any time, request us to:

·       Review the information we hold about you;

·       Correct this information if it is factually wrong;

·       Erase your personal data or restrict the processing concerning of personal data concerning to you;

·       Receive the personal data which you have provided us via the forms, in a structured, commonly used and machine-readable format


We will deal with your request to ensure your rights can be exercised effectively.We may ask you to verify your identity and for more information about your request.


Please be aware that in certain cases legal requirements may not allow us to process your request immediately.  


In any case, within one month from your request, we will inform you on the actions taken.

You have the right to lodge a complaint with a supervisory data protection authority (ICO). 


If you would like to make a request for information, please contact Adam@HandyStaff.co.uk


How to withdraw your consent


If you register to receive news, events and alerts, or reports, you can always withdraw your consent and opt-out from receiving further communications by following the unsubscribe instructions in each email.  


Withdrawing your consent will not affect the lawfulness of processing based on consent before its withdrawal.


Managing your data on our website


Candidates can manage their own data on our website via the candidate dashboard. On the candidate dashboard you will have live visibility of the status of your data and consents.  


A candidate can give consent by ticking the tick box in the list of consents on the candidate dashboard. By actively ticking a box in the list, a pop-up message will appear. This message must be scrolled through and consented to by clicking the submit button to confirm. By unticking the box, consent is removed in the same way.


Any access and removal requests actioned via our website will be apply to all data held on our separate Recruitment Database / CRM System.  


Other websites


Please note that clicking on links and banner advertisements may result in your transferral to another website - where data privacy practices may be different to that of HandyStaff Ltd. Visitors should consult the other websites' privacy policies as we are not responsible for, and have no control over, information that is submitted to or collected by these third parties.


Changes to our Privacy Policy


This privacy policy may be changed by HandyStaff Ltd  at any time. If we change our privacy policy in the future, we will advise you of changes or updates to our privacy policy by a prominent notice on our website. Continued use of this website or our services after such changes will constitute your acceptance of such changes.


If, at any time, you have questions or concerns about HandyStaff Ltd ’s online privacy commitment, please feel free to e-mail us at Adam@HandyStaff.co.uk


Equal Opportunities


HandyStaff Ltd  is an equal opportunities employer and a company committed to diversity. This means that all job applicants and members of staff will receive equal treatment and that we will not discriminate on grounds of gender, marital status, race, ethnic origin, colour, nationality, national origin, disability, sexual orientation, religion or age.




If you have any enquires you can contact us at or by writing to us at:


Adam Innocent 


Our Registered Office:


Military House, 24 Castle Street, Chester, England, CH1 2DS


This statement was updated on 27th September 2018